If you run more than one branch or warehouse, stock moves between them, and the moment it does, your records can drift if the move is not recorded. Pay Kar has a stock transfer tool for exactly this. Here is how to use it.
Doing a stock transfer
- In the sidebar, open the Inventory menu and click Stock Transfer.
- Choose the source location (where the stock is moving from) and the destination (where it is going to).
- Add the products and quantities being moved.
- Save the transfer, ideally at the moment the goods physically move.
Pay Kar reduces the stock at the source and increases it at the destination, so both locations reflect reality straight away.
Why timing matters
The most common mistake with transfers is recording them late, or not at all. When goods leave one branch on Monday but the transfer is only entered on Thursday, both locations show wrong numbers for three days, and your team may promise a customer stock that is not where they think it is. Record the transfer when the goods move, and this problem disappears.
Checking transfers later
You can review movements in Inventory History, which shows what came in and went out of each location. If a location count does not match, the history is where you look to see what moved and when.
A few tips
- Record the transfer as it happens, not from memory later.
- Treat each location as its own stock, never a shared pool, so reports by location stay meaningful.
- Use inventory history to trace any discrepancy between locations.
What next
With transfers recorded properly, your branch and warehouse stock stays accurate, and your team can confidently tell a customer where an item actually is. See how to manage inventory for the full picture of stock control in Pay Kar.
Running multiple locations? Book a free Pay Kar demo and we will set up branch and warehouse stock with transfers using your own setup.
